Important Assessment Policy Revision
Adult Educators – Please read the following information and share it with instructors and other appropriate staff for implementation on
February 1, 2008.
Revised KYAE Assessment Policy
As you know, the Office of Vocational and Adult Education (OVAE) continues to monitor KYAE’s compliance with OVAE-recommended timeframes for administering post-assessments. At OVAE’s direction, a revised KYAE Assessment Policy will be in effect as of February 1, 2008. The changes limit the reasons for a post-assessment exception and ease the tracking requirements.
The major revisions are:
- The only reason to post-test students prior to OVAE’s recommended timeframes is the instructor’s professional judgment that the student is making gains at an accelerated rate.
- As post-test scores are entered into AERIN, instructors will be required to explain in narrative fashion the reason for any post-test administered prior to the OVAE recommended timeframes. Checking boxes will no longer be an option.
- The Post-Assessment Exception Form has been revised and must be used as of February 1, 2008. A hard copy of the revised Post-Assessment Exception Form or an AERIN print-out is required to be placed in the student folder. A second copy in the program director’s office is no longer required.
Monitoring
Information about post-assessment exceptions will be added to county performance reports so that program directors can monitor the number and percentage of exceptions granted by instructors. In addition, regional program support associates will monitor the number of exceptions as well as the reasons cited and will be discussing this data with program directors.
Details
The following are links to important information on the revised Assessment Policy, which is effective February 1, 2008. Please print this information and share it with instructors and other appropriate staff.
Questions
If you have questions, please contact Janet Hoover at Janet.Hoover@ky.gov or (502) 573-5114, ext. 109.
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